Frequently Asked Questions

WEC 2010 Exhibitor Reminders

Get the Discounted Rate! Register by June 25, 2010. Register on-line at WEC 2010 Registration. Exhibitors must register for the full conference to be allowed on the show floor. Each person in your booth must be registered to attend the conference. Exhibitor badges are not included with the booth rental fee.

For questions, please contact The Resource Center at reg@mpiweb.org or 972-702-3051.

Housing

Book now to get a low rate, and secure the hotel of your choice. To view hotel rates, visit the WEC 2010 housing information webpage.

Update Booth Profile

Updating your booth information is the key to having your company information printed in the on-site guide correctly. The on-site guide is a document handed out to all registered attendees. There is a section for the tradeshow and it will list all of the exhibitor’s information, including booth number and company description. You will update your booth profile online.

Ensure that these items are listed correctly:

Company name
MPI Member name who will be in your booth
Company address
Telephone #
Email address
Company website
Company description (250 character maximum)

Booth profile information must be updated and correct by May 20, 2010 to be printed correctly in the on-site guide. Exhibitors are responsible for updating their booth profile.

If you would like to have your company name changed, please submit your change via email to tradeshow@mpiweb.org

Hosted Buyer Program

Elevate your experience and connect with highly qualified planners who have a specific need for your company’s product or service.

The hosted buyer program allows you to meet one on one with industry decision makers through pre-scheduled appointments.

Appointment Packages:

Eight (8) 10-minute appointments = $2,850
Sixteen (16) 10-minute appointments = $5,040
Twenty-four (24) 10-minute appointments = $7,140

Benefits:

Meet one on one with pre-qualified planners who have a specific need for your company’s product or service
Cost includes one (1) complimentary full conference registration
Maximize your presence at WEC by knowing who you will meeting with in advance and walk away with quantifiable new business opportunities

By selecting the 8 appointment package, appointments can take place in your booth Sunday and Monday during trade show hours. By selecting the 16 or 24 appointment package, additional time will be set aside on Tuesday for you to complete the other four appointments.

Must be an exhibitor at MeetingPlace 2010 in order to participate in the hosted buyer program.

To sign up for the hosted buyer program, you can log into your online booth profile and add the hosted buyer program from the list of Additional Sponsorship Opportunities.

Purchase an Upgraded Listing in the OnSite Guide

You can purchase an upgraded listing in the OnSite Guide for $175 when you register for your booth. If you have already purchased your booth, you can still purchase this upgrade by submitting a request to tradeshow@mpiweb.org Please include your company name and booth number in your email. Deadline for purchasing an upgraded listing is May 20, 2010.

Review The Conference Schedule

Review the entire WEC 2010 schedule at http://www.mpiweb.org/Events/WEC2010/SaveTheDate.aspx.

Exhibitor Move-In & Move-Out Information

EXHIBITOR MOVE-IN
For more information and helpful hints on preshow procedures and move-in, please go to www.freemanco.com/preshowFAQ.

Thursday, July 22, 2010 - 2:00 p.m. - 6:00 p.m. - Premium Exhibitors
Friday, July 23, 2010 - 8:00 a.m. - 12:00 p.m. - Premium Exhibitors
Friday, July 23, 2010 - 12:00 p.m. - 5:00 p.m. - All Exhibitors
Saturday, July 24, 2010 - 8:00 a.m. - 5:00 p.m.
Sunday, July 25, 2010 - 7:30 a.m. - 9:30 a.m.

All exhibits must be fully installed by 9:30 a.m. on Sunday, July 25, 2010.

EXHIBIT HOURS
Sunday, July 25, 2010 - 12:00 p.m. - 3:00 p.m.
Monday, July 26, 2010 - 10:00 a.m. - 1:00 p.m.

EXHIBITOR MOVE-OUT
For more information and helpful hints on postshow procedures and move-out, please go to www.freemanco.com/postshowFAQ

Monday, July 26, 2010 - 1:00 p.m. - 5:00 p.m.
Tuesday, July 27, 2010 - 8:00 a.m. - 12:00 p.m.

Co-Exhibiting: Submit a Request or Approve a Co-Exhibiting Request

If you would like to join a company that has already registered, you will need to submit a co-exhibiting request:

Email your request to co-exhibit to the company who you would like to co-exhibit with, and copy tradeshow@mpiweb.org on this email.
Once the company who you would like to co-exhibit with approves your request, Show Management will assign you as a co-exhibitor.

If you are the exhibitor that received the co-exhibiting request:

You will receive an email from the company who wants to co-exhibit with you.
Submit your approval of the request to tradeshow@mpiweb.org
Show management will assign the co-exhibitor to your booth.

Payment Information

All booths must be paid in full two weeks after reserving. MPI accepts checks and credit cards.

Checks may be sent to:

MPI c/o WEC MeetingPlace
3030 LBJ Freeway #1700
Dallas, TX 75234.

Exhibitor Kit

The Freeman exhibitor kit is available online!

You can use the exhibitor kit to:

Review specific exhibitor information
Order custom graphics for your booth
Order furniture
Review shipping information, print shipping labels and read FAQs
Order services such as A/V, electricity, lead retrieval, floral, catering, carpet and much MORE!
Review display labor, install / dismantle, hanging signs, lighting, etc.

Submit Booth Schematics for Approval

Exhibitors with island booths (20x20 or larger), and/or exhibitors in the premium section must submit a booth schematic to MPI Show Management for review and approval by June 25, 2010. Please E-mail or fax show management at tradeshow@mpiweb.org or 972.855.2080.

All lighting and overhead rigging must be approved by MPI. Self-contained visuals are permitted. Overhead rigging is not permitted on in-line booths.

Submit Certificate of Insurance

Please check with your accounting or procurement department, within your company. A certificate of insurance is a document stating how much insurance your company has.

All exhibiting companies must submit a valid certificate of insurance.

The Exhibitor shall maintain general liability insurance in an amount not less than One Million Dollars ($1,000,000) to cover its potential liabilities under this Agreement, and shall name MPI as an additional insured under Exhibitor’s liability policy for the period of the Show including move-in and move-out periods. Proof of Insurance must be submitted to MPI by June 25, 2010, or company may lose exhibit privileges.

You may fax this to 972-855-2080, email to tradeshow@mpiweb.org or send via US mail:

Meeting Professionals International
Attn: WEC MeetingPlace
3030 LBJ Frwy, Ste. 1700
Dallas, TX 75234

Satellite/Client Events Tracking Forms

Are you hosting an event at WEC 2010?

If you are hosting, please review the Satellite/Client Events Information Page on the website.

MPI collects your Satellite/Client Event information for the purpose of informing conference attendees about your event. MPI will only share open event information with conference attendees. Private events will remain invitation only.
MPI uses this information to track how much business we were able to bring to the Host City and shares this with future cities so they can see the additional revenue potential of these events.

Please notify MPI of a satellite or client event by June 25, 2010

Pre-show & Post-show Mailing Lists

Pre-show mailing lists will be available for exhibitors purchase. Order yours now, only $250 a list! Mailing lists are in Excel format and contain mailing addresses only. It is a MPI policy not to sell email addresses or telephone numbers.

Interested? Please submit your order form online no later than June 25, 2010.

The pre-show mailing list will be available the week of June 28, 2010.

The post-show mailing list will be available the week of July 28, 2010.

For questions, please contact tradeshow@mpiweb.org.

Mailing List Conditions:

Usage of the MPI Logo is strictly prohibited on your marketing piece.
Usage of the conference treatment is strictly prohibited on your marketing piece.
When referencing events, please use:
- “MPI’s World Education Congress 2010” with the corresponding dates of July 24-27, 2010.
If referencing the congress name, please use “World Education Congress” with the corresponding dates of July 24-27,2010.
If referencing the conference location, please use “Vancouver, Canada”.
Common Error - If you choose to include MPI or Meeting Professionals International, please do not use it as if it is the event name (i.e. “Please join us at MPI.” It should say “Please join us at MPI’s World Education Congress 2010”).
Lists are for one-time use.
Lists are not available for telephone surveys/telemarketing, broadcast fax and e-mail blasts.

Social Networking

MPI has a very active online community. Connect with other conference attendees on Twitter, Facebook and LinkedIn.

Twitter: http://www.twitter.com Follow @MPI for the latest updates from headquarters. Use hashtag #wec10 to keep up with all of the conference conversations.

Facebook: http://www.facebook.com/MPIfans - become a fan of MPI. Share stories and pictures, ask questions, and meet new people.

LinkedIn: Join the MPI discussion on LinkedIn - http://tinyurl.com/yj49fgh

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