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Frequently Asked Questions
GENERAL What are the official dates of the 2011 World Education Congress (WEC)? Who should attend WEC? Where is WEC 2011 located? This is my first time attending WEC, what should I expect? What is the first event? When does the meeting open? What is the last event? When does the meeting end? I didn’t receive my program in the mail. Where is it? What is the Dress Code? What nights are open for Satellite Events? What if I want to obtain function space around the city and/or at the contracted hotels? Is there accessibility for persons with disabilities at the Orange County Convention Centre? Will child care be provided while I’m attending WEC 2011? I am bringing my family with me; will there be activities for them to enjoy? I have a question about membership In MPI. I have a question about the Community Service Project. I have a question about partnerships or sponsorships. I have a question about WEC 2011 Knowledge Sessions. I have a question about chapter activities during WEC 2011. What is the Global Village? Where will the next WEC conferences be held?
REGISTRATION How can I register for WEC? What is the registration fee? How do I know if I'm registered? Where can I get a registration form? What is included in my registration fee? Why should I use the self registration kiosk? How will I receive my badge? I have a question or problem regarding my registration. What if I need to cancel my registration? What if I need to send someone else in my place? I am a member of the press – do you have press registration? The Promotional Lunch is free, why do I have to have a ticket?
HOUSING Which hotels in Orlando are official WEC Annual Meeting hotels? How far are the hotels from the convention center? Will there be shuttle service between the hotels and convention center? Can I get discount on my airfare to WEC? What is the closest airport to WEC Orlando?
EDUCATION Why is there an extra fee for the computer lab sessions? What should I do if the session I would like to attend is full? Why does my name badge need to be scanned prior to entering a session? What is the maximum number of CEU's I can receive at WEC 2011?
What are the official dates of the 2011 World Education Congress (WEC)?
The official dates are: Saturday, July 23, 2011 through Tuesday, July 26, 2011.
Some events do begin before the official start of the conference including the CMP Boot Camp (additional fees) and Chapter Leaders Forum. Please check the schedule for up-to-date information. The opening reception starts starts on Saturday, July 23 at 7:00 p.m.
Who should attend WEC?
WEC attendees include meetings and event industry professionals, including students and faculty, or suppliers to the meetings and event industry. WEC is the largest educational gathering of meeting and event professionals in the world, with an expected attendance of more than 3,000 meeting professionals. Sign up for an MPI Membership and save on registration.
Where is WEC 2011 located?
WEC 2011 will be held in Orlando, Florida. The conference venue is the Orange County Convention Center.
This is my first time attending WEC, what should I expect?
Welcome! We are glad you have chosen to attend MPI’s World Education Congress. Please click here for information we put together to help you ensure you get the most out of your Annual Meeting experience.
What is the first event? When does the meeting open?
Pre-conference workshops begin Friday, July 23, followed on Saturday, July 24 with additional workshops, information sessions and the Community service project.
The MPI Welcome Reception officially starts the meeting at 7:00 p.m. on Saturday, July 23. Registration opens Saturday, July 23 at 7:30 a.m. and the Community Service Project begins at 8:00 a.m.
What is the last event? When does the meeting end?
WEC 2011 officially concludes on Tuesday, July 26 with the Closing Night Reception starting at 7:00 p.m.
I didn’t receive my program in the mail. Where is it?
As part of MPI’s Corporate Social Responsibility Program (CSR), we do not print and mail conference guides. We are also taking our social responsibility one step further this year. We are going digital with our on-site guide. When you arrive at WEC and check in at registration, you will receive a condensed pocket guide. This guide will help you navigate your way to general sessions, scheduled knowledge sessions and networking events for the day. There will also be electronic screens displaying the days events throughout the convention center.
The WEC 2011 Website also contains the entire conference program. So, if you want a printed copy, please print one out before you leave your office to attend WEC 2011.
What is the Dress Code?
Attire for WEC 2011 is business casual. Feel free to be comfortable in slacks, polo shirts, sweaters, blazers, blouses and most importantly, comfortable shoes.
What nights are open for satellite events?
MPI realizes the value of networking with current or potential clients outside of the conference events during WEC. In our efforts to partner with you and provide a return on investment to our host cities, MPI is tracking all events held in conjunction with MPI meetings.
Satellite/Client Events must not conflict with any conference-related activities. The following times are available for Supplier/Client Events:
- Saturday, July 23, 2011 - 9:00 PM – 12:00 AM
- Monday, July 25, 2011 - 7:00 PM – 12:00 AM
For assistance in locating and off-site venue within Orlando, please contact Adrienne Six, CMP, Orange County Convention and Visitors Bureau, Inc. She can be reached at 407-363-5857 or via email at firstname.lastname@example.org.
To register your event with MPI, please send the following information to email@example.com by June 3, 2011 and include:
- Company name that is hosting the event
- Your name and your contact information for pre-planning
- The onsidte contact name and their telephone number that will be used onsite
- Indicate if your Satellite Events is private/invitation only -OR- open to all
- Number of attendees that you anticipate
- Indicate what type of meeting space you need (i.e. meeting room, private event room, table(s) at a restaurant or bar for cocktail reception
- Will you be providing transportation?
What if I want to obtain function space around the city and/or at the contracted hotels?
If you are interested in function space at any of the contracted hotels, you may contact the hotels directly. For function space locations around the city, please contact the Orange County Convention and Visitors Bureau, Inc. at 407-363-5857 with any questions.
For assistance in location an off-site venue within Orlando, please contact Adrienne Six, CMP, Orange County Convention and Visitors Bureau, Inc. She can be reached at 407-363-5857 or via email at firstname.lastname@example.org.
Is there accessibility for persons with disabilities at the Orange County Convention Center?
MPI and Orange County Convention Center’s goal is to meet every attendee’s need. For people with disabilities, that means providing a fully accessible environment. Orange County Convention Center complies with the regulations set by the Americans with Disabilities Act (ADA).
Will child care be provided while I’m attending WEC 2011?
MPI does not provide child care services during WEC. Attendees requiring assistance with child care should contact their hotel concierge.
I am bringing my family with me; will there be activities for them to enjoy?
Family and friends will enjoy the sunny city of Orlando – so invite them to join you. Should your guest want to attend WEC 2011, a special spouse/guest registration price of $250 USD is available onsite. We cannot register guests online they must come to the registration desk to register. Guests are welcome to participate in the opening reception, closing reception and other official evening events, excluding Rendezvous Orlando. Please note that guests are those individuals who are not in an industry-related position and must be 18 years of age or older. Co-workers or associates in the industry do not qualify.
I have a question about membership In MPI.
Please contact the MPI Member Care team at 972-702-3053 or email email@example.com.
I have a question about the Community Service Project.
For additional information, please contact Roger Simons at firstname.lastname@example.org.
I have a question about partnerships or sponsorships.
You can review Partnership and Sponsorship opportunities online by flipping through the pages of our new iBrochure or contact:
Shalynn Lucas at: email@example.com
Carolyn Nyquist at: firstname.lastname@example.org
I have a question about WEC 2011 Knowledge Sessions
For questions about Knowledge Sessions please contact Elizabeth Luna at email@example.com.
I have a question about chapter activities during WEC 2011.
Please contact your chapter directly for any events being held by your chapter at WEC 2011. You may also email your question to: firstname.lastname@example.org.
What is the Global Village?
The Global Village is the central hub of activity for the conference. In the Global Village you will find stations for Registration, Member Care, Foundation, Foundation Silent Auction, MPI Publications One+, Cyber Café, Handout and Virtual Access Pass Print Station, The MPI Bookstore, MPI/Orlando Information Desk, the HIVE, the Knowledge Hub, and much more.
Where will the next WEC conferences be held?
- 2012 July 28 - 31 - St. Louis, Missouri
- 2013 July 20 - 23 - Las Vegas, Nevada
How can I register for WEC?
You may register to attend WEC by one of the following methods:
Online – The WEC 2011 official Website provides Internet registration 24 hours a day, seven days a week.
On-site – Registration counters are available on-site inside the Orange County Convention Center
On-site registration hours are as follows:
|Saturday – July 23, 2011 || |
7:00 AM - 6:00 PM/07.00 - 18.00
Sunday – July 24, 2011
7:00 AM - 6:00 PM/07.00 - 18.00
Monday – July 25, 2011
7:00 AM - 6:00 PM/07.00 - 18.00
Tuesday – July 26, 2011
7:00 AM - 12:00 PM/07.00 - 12.00
What is the registration fee?
| || |
Early Discount Rate by
July 1, 2011
Advance Rate by July 22, 2011
|Full Conference - MPI Planner Member || |
|Full Conference - MPI Supplier Member || |
|NBTA Member || |
|Non-Member (Planner or Supplier) || |
|One Day - MPI Planner Member || |
|One Day - MPI Supplier Member || |
|One Day Non-Member || |
|Student Member || |
|Faculty Member || |
All registration fees are listed in USD.
How do I know if I'm registered?
All attendees will receive a confirmation by email. This confirmation is your receipt and verifies your address information, the event(s) and/or additional fee sessions for which you have signed up, and how much you have paid. If you have questions, please call 866-654-0919.
Where can I get a registration form?
You can get a paper registration form here. You have the option to: register online, register by fax, or by mail. Phone registrations/hotel reservations will NOT be accepted.
What is included in my registration fee?
A full conference registration includes all educational sessions (with the exception of optional and/or additional fee sessions as indicated on the registration form); the Welcome Reception on Saturday; lunches on Sunday, Monday and Tuesday, and the Closing Night Reception on Tuesday.
Why should I use the self registration kiosk?
Just like at the airport, these stations are offered to help you get checked in quickly and efficiently. You are able to pick up all your materials just by entering your email address or by scanning the barcode from your confirmation email. A registration agent will be there to assist you if you have any questions.
How will I receive my badge?
When you arrive at WEC and check in at a self registration kiosk or at the registration counter, you will receive your badge. Please note that a photo ID will be required to pick up badges/materials. Attendees will not be allowed to pick up other attendee badges/materials.
I have a question or problem regarding my registration.
Call: (514) 380-9377 or (866) 654-0919 or email email@example.com.
What if I need to cancel my registration?
Cancellations must be received in writing prior to July 1, 2011 and are subject to a US$75 processing fee. Refunds will be processed within 30 days after the conference. Refunds will not be granted after July 1, 2011 nor will they be given for no-shows.
Please mail, fax, or email cancellations to firstname.lastname@example.org.
What if I need to send someone else in my place?
Attendees may transfer registrations but may be charged an additional fee depending on registration type. All requests must be sent to email@example.com.
I am a member of the press – do you have press registration?
WEC 2011 welcomes the professional editorial staff (including photographers and camera crews) of print, online, and broadcast media at most of their conventions, conferences, symposia and educational seminars. Complimentary registrations are extended to the “working media” for most meetings with the same amenities as other full-price registrants. Other publication staff (non-editorial positions, such as advertising directors and advertising representatives) may attend only as part of exhibitor staff and must pay the full registration fees. For more information, contact Theresa Davis at firstname.lastname@example.org.
The Promotional Lunch is free, why do I have to have a ticket?
The promotional lunch is open to all attendees, however historically not everyone attends the lunch. If MPI was to set the room for 100% of the registered attendees, there would be an enormous amount of food and money wasted. Having a ticket system is the most responsible way MPI knows to get a count for the room.
Which hotels in Orlando are official WEC Annual Meeting hotels?
The official WEC hotels are:
- Hilton Orlando
- The Peabody Orlando
- Rosen Centre Hotel
- Rosen Plaza Hotel
Please visit our website to book your room at any of the hotels above.
How do I make a hotel reservation?
MPI WEC 2011 Housing
c/o Wyndham Jade
Physical address: 6400 International Pkwy Suite 2500 Plano, TX 75093
Attendee Individual Phone number: 888.447.2340
Attendee Group & Hosted Buyer Phone number: 888.447.2341
Fax number: 972.349.7715
How far are the hotels from the convention center? Will there be shuttle service between the hotels and convention center?
The distance varies for each hotel. Complimentary shuttle service will be offered throughout the conference, during peak times, from the host hotels to the Orlando Convention Center and special events.
Can I get discount on my airfare to WEC?
MPI has partnered with the following airlines to provide discount airfare to WEC 2011:
Book your air travel to Orlando with American Airlines and receive a 5% discount. Enter the special promotional code 2971AP when booking your reservations. Go to www.aa.com to get started.
What is the closest airport to WEC Orlando?
Orlando International Airport (MCO) it is located approximately 25 minutes away from Orange County Convention Center.
Taxi - Located outside the arrivals terminal on the lower level. Cost: approximately $40 USD. USD and credit cards are accepted.
Why is there an extra fee for the computer lab sessions?
Computer labs have an additional fee to help offset the expense for the use of the computers. Some of the best educational experiences are those in which you dive in and learn by doing, and our computer labs let you do just that.
What should I do if the session I would like to attend is full?
MPI suggests that you get to the assigned meeting room at least 15 minutes prior to the start of the session to obtain a seat. You should also note the top two sessions you want to attend during a particular time slot, then you will have a back-up should a session fills up. Please note that all session rooms are set to help foster a creative learning environment and are set to the maximum number of seats allowed per the Fire Marshal. As an attendee-benefit at WEC this year, please utilize the repeat session voting capability during the Daily Download, at the end of each day.
Why does my name badge need to be scanned prior to entering a session?
We scan all attendees entering sessions for multiple reasons. First, we record how many attendees are in each session for help with content planning for the future. Second, we scan to provide attendees with their list of sessions attended as well as Continuing Education Units (CEU) achieved from attending sessions at WEC 2011. Your name badge will be scanned by an educational assistant as you enter the room. The CEUs will be added to your transcript within six weeks of the conference. Please review and verify that your CEU credits are correct by going to www.mpiweb.org and logging into your profile.
What is the maximum number of CEU's I can receive at WEC 2011?
Many of the sessions at WEC 2011 will provide CEUs. Some exceptions are Flash Point, and a few of the interactive, peer-to-peer learning sessions designed to get people talking. MPI is working with CIC to make sure the most up-to-date and accurate information about what sessions are eligible according to the blueprint sections of the CMP exam. The maximum amount of CEU's you can receive at WEC 2011 is 12.5, including 1 session per time slot and both General Sessions. All sessions that are eligible for CEU credit are notated on the website.
CEU’s are provided at a conversion rate of .1 to 1 contact hour of learning – so a 1.5 hour session would be .15 CEU’s. Something that we started this year, since the CIC now uses contact hours as their measurement, is recording BOTH in the MPI member transcripts that can be accessed on the website through the Career Development tab once you are signed in as a member..