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  • Posted by Jason Hensel at
    12:00AM 12/17/2012 0 Comments

    5 Ways Communication Will Change Meetings in the Future

    We released the fourth supplement of our Future of Meetings research last week. If you haven't had a chance to read it yet, let me entice you with a few key takeaways that you may find interesting. 

    This paper focused on meeting communications, and according to its findings

    • New media will allow companies to have one-on-one relationships with consumers, and that power is changing business models. 
    • In the future, users will sell their data, their food consumption, their demographics and their psycho-graphics to marketers. 
    • The Personal Information Economy will affect your meetings and events. 
    • Event professionals will tabulate where delegates are at all times and how much time they spend at different locations. 
    • In 10 years, your smartphone will know when your heart’s racing, you’re angry, you’re tired or you’re bored.

    Intrigued? If so, please download the paper, read it, and let us know in the comments your feelings about meeting communication and the future of meetings.  




  • Posted by Jason Hensel at
    12:00AM 12/12/2012 0 Comments

    From the Outside In: Meeting Communication

    The following entry was written by Jackie Mulligan, a principal lecturer at Leeds Metropolitan University, which is conducting our future of meetings research.

    Jackie Mulligan

    At work (and actually at home) I often get accused of being a control freak. I think it is a common observation made about events planners (even former event planners). So while I might object to the word freak, I am essentially happy with the control element in the accusation. I expect you might be, too. 

    In my career in events, I needed to control budgets, content, marketing. I had to wrestle others who wanted to control the event, the suppliers, the public authorities and sometimes had to inevitably relinquish control to the clients. This is probably why in my personal life I like control in the services I receive, in everything from customizing my TV watching to having personalized recommendations on my gift-buying. But even though I think I am in control, I am not. Not least in the way I control the way my personal information is being used. 

    One key trend identified in the new supplement on meeting communication centers on this important theme. You see, lately, I have found I am willing to share my information...but for a price. Mostly now, I receive vouchers and offers in exchange. How about you? Are you seeing more value from information sharing these days? But what will it be in the future?

    There are undoubtedly great benefits that you can gain from analyzing the information shared on social networks. And great value in asking your potential attendees and clients to share their views, habits, preferences. But the challenge is that increasingly in the future your clients may want more obvious returns for sharing their information. Chris Sanderson from the Future Laboratory says the future will focus on control. He sees a future of data curation and data lockers, where consumers own and know how to use their data, and understand the power therein. Sanderson calls it the new Trader Generation: “One of the big trends in the Transformation Age is what we call Personal Information Economy. We’ll start to recognize and understand that our personal information has worth, and that it has a tradable value.” 

    Whether we are paying cash for personal information or having to increase the benefits remains open, but it will have an impact on how we communicate the events we plan. The way we can target audiences becomes clearer to see as more of us share not only our statuses but also our interests and preferences. The question is, are we using the means of communications at our fingertips to reach out, right now? 

    The new supplement looks at the trends you should consider now that might shape your future, from how we communicate online and the differences between us to how we should communicate to heart and mind. Control is only part of the story, because the communication channels are changing too. If you are keen to stay in control, or at least keen on discussing who should be, read the supplement and join the conversation in the LinkedIn Future of Meetings group on Friday.




  • Posted by Marj Atkinson at
    12:00AM 09/22/2011 0 Comments

    Skype From Home Phones

    For those of you who still have home phones (present company included), Skype now has landline capabilities. According to the gadget blog Crave from Cnet news, "Skype just got so easy your great-grandmother could use it without having to know anything about a sound card or any other input/output doohickeys that are more convoluted than President Harding and his confounding Teapot Dome scandal!"  

    Using a VoIP adapter that connects to any home phone, and doing an initial Internet setup, you should be able to use your landline to Skype away. Granted, you still need broadband connection to the device as well, so Luddites with no Internet will be out of luck. The party you're calling doesn't have to have Skype, but there's a small fee to use that service. You can also just call up you current Skype buddies if you don't feel like sitting in front of your computer. 

    Would this be something you'd use?   




  • Posted by David Basler at
    12:00AM 08/15/2011 4 Comments

    Please Leave Me A Comment, Pt 2

    Not one comment. Zero. Zilch. Nada. 

    The blog post you see below in italics, titled, "Please Leave Me A Comment," actually (and sadly) received zero comments back in December.

    Now it was the holiday season for many of us, so maybe it just fell through the cracks, but I was really surprised by the fact that no one commented. When it comes to content, whether it be a blog post like this one, or a video, feature article, session at conference, email blast, anything, your comments are extremely valuable. Your feedback lets us know that what we are creating is valuable to you—and that, is our No. 1 goal.

    If it isn't valuable, let us know. If we can make it better, let us know. Tell us why you didn't think it was valuable or how we could have improved. If you agree with a viewpoint of a columnist, let it be known. If you disagree, comment and start a discussion. If you enjoyed something, tell us why and what value you received. If it was valuable to you, it will probably be valuable to other members of the MPI community, so Tweet it out, post it on your Facebook page, mention it in a LinkedIn group discussion. Get the conversation going!

    Posted on December 28, 2010:

    "The only thing worse than a bad review is no review at all."

    I couldn't agree more. 

    This headline grabbed my attention as I was reading through a litany of industry blogs and news sources that I hit on every day.

    This particular one was penned by a friend and meetings and events industry blogger, Lara McCulloch-Carter, of READY2SPARK fame.

    The headline derived from a blog she posted on Ready2Spark on Dec. 21. She then posted the same question on her LinkedIn page linking back to her blog and offered it up for comments by her peers. 

    The article got tweeted out from her blog and her LinkedIn page had 12 comments as of this blog post—not too shabby for a holiday week.It was the theme of the headline that got me though. 

    The straight to the point, no nonsense statement that anyone who has ever blogged before has thought. Why am I doing this if no one is commenting? We can't forget that just because we lack in comments it does not mean we lack in readers. Often times those who read don't think their comments are valid, or maybe they are shy, or maybe they think their comments will go unheard.

    As one commenter to Lara's LinkedIn page post said though, at least with a bad review, the company can contact the commenter and get feedback that will help improve the situation.

    The online world of content is only as successful as the people who involve themselves in the process and the only way to truly crowd source content is if you get involved in what you are reading. 

    So next time you read something online (especially on www.MPIweb.org orwww.mpioneplus.org) take a few minutes to rate the content, leave a comment and continue the conversation. We learn from each other and the only way to be successful in this adventure is to get involved.

    Your comments are important!




  • Posted by Jason Hensel at
    12:00AM 07/18/2011 0 Comments

    The Internet is People

    It's easy to take out frustrations on inanimate objects, such as plates, tennis rackets or pillows. When it comes to computers, though, there's usually more going on than a keyboard, circuits and a screen. There's another person on the other side. You may dash off a hateful email because you're angry or ignore someone for a blasé reason. Would you do the same if you were face to face with someone? 

    Author Derek Sivers' video below is a great reminder that on the other side of your computer connection is a person just like yourself, someone who deserves as much respect and consideration as you'd want yourself.




  • Posted by Jason Hensel at
    12:00AM 06/30/2011 0 Comments

    Shared Stories Driven By Arousal

    People often share stories, news and information with the people around them. We forward online articles to our friends, share stories with our co-workers at the water cooler and pass along rumors to our neighbors. Such social transmission has been going on for thousands of years, and the advent of social technologies such as texting, Facebook and other social media sites has only made it faster and easier to share content with others. But why is certain content shared more than others and what drives people to share?

    According to Jonah Berger, the author of a new study published in Psychological Science, a journal of the Association for Psychological Science, the sharing of stories or information may be driven in part by arousal. When people are physiologically aroused, whether due to emotional stimuli or otherwise, the autonomic nervous is activated, which then boosts social transmission. Simply put, evoking certain emotions can help increase the chance a message is shared.

    “In a prior paper, we found that emotion plays a big role in which New York Times articles make the most emailed list," said Berger, a professor at the University of Pennsylvania. "But interestingly, we found that while articles evoking more positive emotions were generally more viral, some negative emotions like anxiety and anger actually increased transmission while others like sadness decreased it. In trying to understand why, it seemed like arousal might be a key factor."

    In the study, Berger suggests that feeling fearful, angry or amused drives people to share news and information. These types of emotions are characterized by high arousal and action, as opposed to emotions like sadness or contentment, which are characterized by low arousal or inaction. 

    “If something makes you angry as opposed to sad, for example, you’re more likely to share it with your family and friends because you’re fired up,” Berger said.

    Berger is especially interested in how social transmission leads online content to become viral. 

    “There is so much interest in Facebook, Twitter and other types or social media today,” he said. "But for companies and organizations to use these technologies effectively, they need to understand why people talk about and share certain things.”

    Two different experiments were conducted to test Berger’s theory that arousal promotes information sharing. In one experiment, which focused on specific emotions, 93 students completed what they were told were two unrelated studies. In the first study, students in different experimental groups watched video clips that made them either anxious or amused (high arousal emotions) or sad or content (low arousal emotions). In the second study, they were shown an emotionally neutral article and video and asked how willing they would be to share it with friends and family members. The results demonstrated that students who felt high arousal emotions were much more inclined to share with others.

    The second experiment dealt with arousal more generally. Forty students were asked to complete what they assumed were two unrelated studies. First, they either sat still or jogged in place for about a minute–a task proven to increase arousal. Then they were asked to read a neutral online news article and told they could email it to anyone they wanted. The findings showed that students who jogged in place and were aroused were more likely to email the article to their friends and family, as opposed to the students that just sat still.

    Berger says that the implications of this study are quite broad. 

    “People’s behavior is heavily influenced by what others say and do," he said. "Whether you are a company trying to get people to talk more about your brand, or a public health organization trying to get people to spread your healthy eating message, these results provide insight into how to design more effective messages and communication strategies.”

    (Story materials provided by the Association for Psychological Science.) 




  • Posted by Jason Hensel at
    12:00AM 06/21/2011 1 Comments

    Employee Engagement

    Every Friday, we receive an MPI team update email, letting us know what's going on within our departments, our co-workers and the organization overall. It's actually one of the emails I look most forward to receiving, because it helps me feel in the loop and more engaged. 

    It doesn't surprise me, then, that a new survey by the International Association of Business Communicators (IABC) Research Foundation and Buck Consultants found that an individual’s supervisor and the amount of employee communication in an organization are the top two influencers of employee engagement. 

    An immediate supervisor can influence an employee’s engagement level both positively and negatively. Forty-four percent of survey respondents said their supervisor strongly increased employee engagement, while 41 percent said supervisors strongly decreased employee engagement. 

    Thirty-nine percent of respondents indicated the amount of employee communication is a strong contributor to employee engagement, and 47 percent said it had a moderate influence. Other factors contributing to increased engagement included change in leadership (31 percent) and rewards/recognition programs (18 percent). Factors contributing to decreased employee engagement are poor morale (49 percent), poor management/leadership (48 percent), downsizing (38 percent) and change in leadership (26 percent).

    “Another trend we’re seeing is more common use of social media as part of an organization’s employee engagement strategy,” said Robin McCasland, chair of the IABC Research Foundation and president of Brain Biscuits Strategic Communication. “The differences between internal and external communication are blurring, and organizations that communicate effectively through social media are finding that it enhances a positive workplace culture, supports employee engagement and reinforces a favorable external reputation.” 

    “One of the key findings of this year’s survey is that enhancing the organization’s culture and work environment has become the respondents’ highest ranked goal for employee engagement,” said Bob Carr, principal at Buck Consultants. “Organizations are committing themselves more deeply to effectively engaging their employees, knowing that this is the key to meeting their productivity, retention and overarching business goals.”

    This is the third “Employee Engagement Survey” conducted by the IABC Research Foundation and Buck Consultants to determine how organizations are communicating with employees to keep them engaged and productive. Nearly 1,000 communication professionals participated in this year’s survey, representing a broad industry and geographic base. 

    Other survey highlights include:

    • Goals for Engaging Employees: Last year, companies were most concerned with increasing productivity in the workplace. This year’s survey found that creating a new culture or work environment (33 percent) was the most important goal identified by survey respondents, followed by increasing productivity (28 percent) and retaining top talent (26 percent). 
    • Communication methods used to engage employees and foster productivity: Similar to the results from the previous year’s survey, emails (81 percent) and intranet (72 percent) are the most frequently used communication methods in the workplace for employee engagement. Compared to results in 2010, there was a slight decrease in the numbers for face-to-face communication (46 percent) and a slight increase in the numbers for social media (16 percent). More than half the companies surveyed used blogs (69 percent), Twitter (58 percent), Facebook (57 percent), instant messaging (57 percent) and YouTube (53 percent) to communicate with their internal and external audiences.
    • Tools added to the corporate Intranet: More than 50 percent of respondents said their organizations added content-sharing tools to their intranets within the past five years. Employee profiles/bios, news feeds, traditional blogs and various collaboration tools were popular additions. 



  • Posted by Marj Atkinson at
    12:00AM 05/31/2011 0 Comments

    Your Emails Are Too Long!

    In the recent issue of Productive magazine, author Leo Babauta states "a long email is never necessary. Never."  While on the surface email seems to be a convenience tool, it is something we are inundated with on a daily basis. By sending long emails, you may think you are being efficient, but in reality you are implying that you don't respect the recipient's time.  Odds are you don't have time to read novels in email format, nor have the patience to, so why would you expect others to? You may be left wondering why people are not responding in a timely fashion or at all. Babauta lists why a long email "sucks":

    1. It takes too long to read
    2. You don't get to the point
    3. You ask too many questions

    and some tips on shorter, more effective emails:

    1. Keep it to 5 sentences
    2. Figure out your main point
    3. Ask one or two things
    4. Edit
    5. Link (to additional information)
    6. Post it (to an online site or attach additional info)

    All our time is valuable and we spend enough hours managing email as it is. Sometimes hiding behind email may seem more convenient, when at times it isn't.  If you find yourself launching into a long email, consider setting up a meeting instead. Walk down the hall, call/Skype/text or IM someone for alternate ways to communicate.  Let's all do our part to ensure we're not part of the problem!




  • Posted by Jason Hensel at
    12:00AM 05/18/2011 0 Comments

    A Human Voice in Social Media

    University of Missouri researchers have found that utilizing a personal, human voice when communicating online leads to much higher user satisfaction ratings than impersonal communication.

    “There is great value in using a human voice when communicating and developing good relationships with the public,” said Hyojung Park, a doctoral candidate at the Missouri School of Journalism. “Perceptions of relationships with an organization seem to be significantly more favorable when the organization’s social networking page has a human presence rather than an organizational presence. Levels of trust, commitment and satisfaction from users all appear to be positively affected by the use of the human voice in social media.”

    In the study, researchers presented participants with mock social media websites of large, pre-existing for-profit and nonprofit organizations, complete with user comments and direct responses from the organizations’ public relations representatives. The user comments ranged in tones from positive, negative and neutral. Some social media sites included the name and picture of the organization representative with their messages, while other social media sites only included an organizational presence on their sites with no names or pictures.

    The researchers observed that the participants perceived social media websites utilizing conversational human voice much more positively than the websites with only an organizational presence online. The researchers also found that for-profit organizations were more likely to be perceived as using a conversational human voice than were the nonprofit organizations. Park believes using human voice on social media can generate important emotions within the receiving community.

    “Communicating in a human voice adds a sense of personal and sociable human contact to the interaction with the public,” Park said. “We have evidence that perceived conversational human voice may promote trust, satisfaction and commitment in relationships between an organization and the public, which in turn results in favorable behavioral intentions toward an organization.”

    Park says the dynamic role of human presence versus organizational presence adds a new perceptive as to how organizations can take more advantage of interpersonal aspects of social media. She believes this study provides a fundamental building block for constructing a body of knowledge that can help practitioners and scholars better understand how social media can be used for relationship management.

    (Story materials provided by the University of Missouri.)