November 20, 2018
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September 1, 2018
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Committee Descriptions

Below you will find information on all MPI-CAC Committees. 

 

Purpose & Objective: The Annual Awards Recognition Celebration (AARC) celebrates the contributions of our chapter’s hardest working volunteers, and recognizes those who are making an impact on the meetings and events industry. The simple purpose is to just reward and recognize our members. The purpose of this committee is to organize and execute the MPI-CAC Annual Awards Recognition Celebration. The committee will work closely with the Office of the President and Awards Selection Committee to develop appropriate programming, presentation and script and is also responsible for managing the committee budget and securing sponsorships for items outside of the budget.

Annual Events: (1) - Annual Awards Recognition Celebration (Summer)

Time Commitment: Varies from month to month. Monthly meetings (60 minutes).  Two to three hours per month outside of monthly meetings for committee members and up to eight hours per month for Chairs. Time commitment increases the two months leading up to AARC.

Subcommittees: (7) - Sponsors; Marketing; Event Design; Event Execution/Logistics

Purpose & Objective: The committee’s main focus is to reward and recognize MPI-CAC members and are tasked with cultivating a pool of highly qualified nominees.  From this pool of nominees, the committee will encourage them to complete the application process in order to be considered a finalist.  The committee will review all finalist applications and select a slate of recipients by utilizing the ballot rating system as a tool.  Once the slate is selected, it will be presented for approval by the Board of Directors Executive Committee.

Additionally, the committee will work in partnership with the AARC committee on the Finalist Reception and the Celebration.  The point is to ensure that not just the recipients were acknowledged, but everyone that submitted an application (finalists) is acknowledge too.  This will include before, during and after the Celebration to include letters to bosses, follow up letters after the Celebration and any press releases.

Annual Events:  None

Time Commitment: Varies from month to month and is most busy beginning in January through April depending upon the Annual Awards Recognition Celebration event date.  One to two committee meetings in person throughout the year, the remainder of the meetings are conducted via conference call.

Purpose & Objective: The purpose of MPI-CAC’s Community Outreach committee is to connect our partner to our membership through a presence at all major events (except Industry Xchange, which selects a charity from across all participating organizations) highlighting the partner’s mission and providing a way to contribute. The committee will also provide volunteer opportunities for individuals and small groups. 

Annual Events: Community Outreach (Annual)

Time Commitment: Time commitment expected for this committee is four hours/month including committee meetings and conference calls. Time commitment for lead committee member the month of the event is 10 hours, including the day of. Ideal committee size is 15 members (all participants must be members in good standing). 
Attendance is important. A committee member’s placement will be reviewed with more than one unexcused absence.

Purpose & Objective: To offer relevant and appropriate education content for chapter events, including the procurement and management of dynamic speakers. The committee will develop content and speaker strategies for all educational events.

Annual Events: In conjunction with Education Operations: Signature Luncheon, NEXT, Industry Exchange, Knowledge Shares (2) and Educational Programs (1 in spring, 1 in fall)

Time Commitment: Time commitment for this Committee is 3-5 hours/month including committee meetings and conference calls, with additional time commitments for onsite speaker management at educational events. Ideal committee size is 5 members.

Focus Groups: none.

Purpose & Objective: The MPI-CAC Education Programs Committee will plan and produce four (4) quality education events within 12 calendar months that will appeal to the diverse needs of the MPI-CAC membership.  The committee will source and select event venues, create and solicit sponsorships, market each event to drive attendance and be involved in content development.

Annual Events:  Fall Signature Luncheon, (two) Knowledge Shares, Spring Education Program 

Time Commitment:  Time commitment expected for this Committee is 3-5 hours/month including committee meetings and conference calls.  Ideal committee size is 10 members (all participants must be members in good standing).

Subcommittees:  (2) – Knowledge Shares; Signature Luncheon, Education Programs. This can take an additional five to six hours per event (these responsibilities are shared by both Chairs and committee members).

Purpose & Objective: To create an exceptional experience for MPI-CAC golf participants and our sponsors with the opportunity to meet and develop relationships with planners. 

Annual Events:  Golf Classic (May) 

Time Commitment: Time commitment expected for this Golf Liaison is 2-3 hours/month, 3-4 hours for Committee members and Committee Chairs is 6-8 hours a month.  This includes committee meetings and conference calls. (All participants must be members in good standing).

Subcommittees: (5) – Sponsorship; Marketing; Golf Tournament Management; Evening Reception  

Purpose & Objective: The primary purpose of MPI-CAC’s Holiday Party is to provide meeting and event professionals an opportunity to network with over 400 industry colleagues at one event over the busy holiday season. MPI-CAC’s Holiday Party is a premier industry event and one that locals and out of town visitors look forward to attending year over year. The secondary purpose of MPI-CAC’s Holiday Party is to provide significant monetary support to the chapter through multiple fundraising efforts and generous in-kind donations.

Annual Events: (1) – Holiday Party (December)

Time Commitment:  Varies from month to month and in general is most busy beginning in August through December. Monthly meetings (60-90 minutes). Two to three hours per month outside of monthly meetings for committee members and up to eight hours per week for Chairs. Various subcommittees spend more time closer to the event.

Subcommittees: (5) – Logistics; Décor; Marketing; Giving Tree/Raffle/Silent Auction; Sponsorship

 

Purpose & Objective: The purpose of Industry eXchange is to provide meeting and event professionals with a unique educational experience where industry trends are presented, questioned and illuminated. This is the premier Chicago event that transcends association membership and highlights the comradery of our industry. Attendees of the event will be association, non-profit and corporate planners, third party meeting professionals and various industry suppliers. 

Annual Events: Industry Xchange (April)

Time Commitment: Time commitment expected for this committee is five hours/month including committee meetings and conference calls. Time commitment for the month of the event is 12 hours, including the day of. Ideal committee size is 15 members (all participants must be members in good standing of one of the host organizations). 
Attendance is important. A committee member’s placement will be reviewed with more than one unexcused absence.

Purpose & Objective: To serve as liaisons to the MPI-CAC committees, helping them create and execute their event marketing plans and ensuring all collateral meets the guidelines set forth by MPI-CAC. Manage the chapter’s social media presence on Facebook, Twitter, LinkedIn and other platforms as required. Produce the bi-weekly eNewsletter, Conversations+Connections.

Annual Events: None

Time Commitment: Monthly marketing meetings (60 minutes). Two hours outside of monthly marketing meetings for committee members perform their subcommittee duties.  Duties may include researching and writing to research electronic newsletter articles, managing the chapter’s social media posts and accounts, or assisting committees as they form their own marketing plans.   Four hours per week for Chairs.

Subcommittees:  (3) – Marking Liaisons; Social Media; Conversations+Connections

Purpose & Objective: 

Membership will serve as a customer service point to our membership by being an expert on the chapter. There are two committees, one with a focus on recruiting new members and growing our chapter and another that provides focus on the care of the member and helping them to connect within the chapter. 

Key Components for Membership Committee:

Member Recruitment

Member Recruitment Purpose & Objective: Contribute to the overall growth of the chapter's membership. Implement an engagement & recruitment strategy at MPI-CAC functions and select trade shows. Create a welcoming environment where non-members/guests can make connections and learn more about membership and the benefit of joining MPI. The committee will work with the Marketing and Communications committee to initiate a marketing strategy that pro-actively demonstrates the benefits of membership to MPI both chapter members and non-members.

Member Care | Retention

Member Care Purpose & Objective: To engage new members within the chapter by educating them on the benefits of MPI, encouraging  involvement in committees and events, serving as hosts at chapter events and welcoming them to the Chapter through the Ambassador Program. This committee plans and hosts New Member Mixers three times per year. 

Annual Events: (3) New Member Mixers.  The committee serves ambassadors to both new members and non-members at MPI-CAC chapter events.

Time Commitment:  Monthly Meetings (60 minutes), 2-4 hours per month outside of monthly meetings, including month outreach and communication. Attend (3) New Member Mixers per year. Committee members are encouraged to participate in all chapter events.

 

Purpose & Objective: The purpose of MPI-CAC’s NEXT  Education & Technology Conference is to provide meeting and event professionals an enhanced one-day learning environment to foster professional growth, to showcase the latest technology trends for the meetings industry, and provide substantial networking opportunities in an interactive setting.  Previously held as two separate events, EdCon and TechCon, NEXT combines the two concepts into one to provide a more affordable, efficient learning and networking opportunity for industry attendees.  Attendees of the event will be association/non-profit and corporate and special event planners, third party meeting professionals and various industry suppliers.  

Annual Events: (1) –NEXT (February/March)

Time Commitment: Time commitment expected for this Committee is 5-8 hours/month including committee meetings and conference calls during the general planning process.  Time commitment for the month of the event is 20-30 hours, including the move-in day and the day of the event.  Ideal committee size is 15 members (all participants must be members in good standing).

Purpose & Objective: To build a strong base of cash and in-kind partner support for MPI-CAC programs and activities. Provide committees with a toolkit to use based upon standards of recognition set for all MPI-CAC partnerships.  Support the committees to ensure the standards of recognition are implemented at all chapter events and manage the relationship with the chapter's contracted cash and in-kind partners.

Annual Events: None

Time Commitment: Monthly meetings (90 minutes). Four hours outside of monthly meetings for committee members.

Subcommittees: None

Purpose & Objective: The purpose of MPI-CAC’s Training & Development committee is to provide our Chapter’s current and future leaders with two one-day learning experiences to foster collaboration, provide training, build leadership skills and inspire them to continue on their leadership path. LDC is also responsible for connecting new committee members that sign up via MPI-CAC website with their requested committee or directing them towards a committee that will be a good fit for them. Committee members also keep a list of leaders within our Chapter and touch base with committee co-chairs quarterly to keep the list current. This committee also recognizes two Engaged Members of the Month

Annual Events:  (2) – Two Leadership Day events 

Time Commitment: Mandatory time commitment for this committee is a one hour long committee meeting monthly. In addition members will serve on a sub-committee and will be expected to communicate in order to achieve required tasks.

Purpose & Objective: The purpose of MPI-CAC’s Trivia Night is to provide meeting and event professionals a unique setting to network with other industry professionals. The format of the event helps attendees to meet new people but also provides more direct networking once at a team table.

Annual Events: Trivia Night (August)

Time Commitment: Time commitment expected for this committee is four hours/month including committee meetings and conference calls. Time commitment for the month of the event is 15-20 hours, including the day of. Ideal committee size is 15 members (all participants must be members in good standing).

Focus Groups: (4) - Marketing, Sponsorship, Logistics, Content (Trivia)

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