Committees

 

The Education and Events Department is responsible for the planning and execution of monthly lunches and special events (such as the CMM/CMP breakfast and the annual gala) for the chapter. And, we are always in need of a few great volunteers! Want to help shape our chapter events? We need YOU! Please email us to get involved!

 

Robert Sanchez, CMP Chapter Vice President of Educational Events, vpedevents@mpidfw.org

Katherine Overkamp, CMM Chapter Vice President of Special Events, vpspecialevents@mpidfw.org

Education Meetings: Create experiential education meetings (usually luncheons) working with venue, sponsors, speakers, and other suppliers.

Special Events: Create experiential special events to deliver on goals for event. (Dec- Holiday networking; CMP/CMM – recognition and honor those who have achieved certifications; Awards Gala – recognition of volunteers with upscale, themed, awards evening)

Marketing/Communications Liaison: Ensure communications for E&E events are provided to the communications team in proper order and timely.

Venue Selection: Work with E&E team to research and identify venues appropriate for education meetings and special events.

Speaker/Topic Selection: Work with E&E team to research and identify topics and appropriate speakers for education meetings and special events as needed

Decor: Work with E&E team to provide décor/entertainment to enhance the theme/topic for education meetings and special events as needed

 

If you are interested in hosting a chapter educational event, please email Robert Sanchez at vpedevents@mpidfw.org

If you are interested in hosting a special event, please email Katherine Overkamp at vpspecialevents@mpidfw.org

If you are interested in sponsoring with the chapter, please email vpfinance@mpidfw.org.

If you are interested in volunteering with the E&E team, please email any of our Education and Special Events team. 

Committee Member Minimum: 9

Annual Events: 0

Time Commitment: 1 hour per month or more

 

Finance & Sponsorship Team’s Purpose & Goals:

  • Identify new and strengthen existing chapter strategic alliances
  • Secure venues and sponsors for monthly programs
  • Manage the JPA Scholarship Fund and deployment of scholarship awards
  • Strengthen our financial positioning with revenue from digital advertising sales
  • Launch member showcase events that will raise additional sponsor funds for the chapter
  • Manage our chapter’s transactions / financials

 

SPONSORSHIP & VENUE COMMITTEE: 

This committee negotiates and secures the venues for all monthly programs. Additionally, members of this committee are responsible for identifying new potential sponsors, as well as developing relationships with past cash and in-kind sponsors, further solidifying strategic alliances for the financial strength of our chapter.

 

JPA SCHOLARSHIP COMMITTEE:

The JPA Scholarship is available to members in good standing for educational offerings that qualify for CEU credits, as well as MPI International events and conferences. This committee reviews and votes on all scholarship applications based on established scholarship criteria. This committee also works to raise funds for the JPA Scholarship Fund and executes no more than two raffles per year at designated chapter meetings. This committee is also responsible for increasing awareness about the JPA Scholarship and will work with the communications department to effectively deploy an awareness campaign encouraging members to apply.

 

ADVERTISING COMMITTEE

This committee sells digital advertising for our chapter, both on our website and our weekly eNews. This committee works closely with the Communications Department in order to execute the advertising agreements.

 

SPONSORSHIP FULFILLMENT COMMITTEE

This committee is responsible for delivering all the promises and concessions offered in each sponsorship or venue agreement.

 

MEMBER SHOWCASE COMMITTEE

This committee is responsible for selling booth space that will raise money for the chapter through selling booth space at specified monthly chapter events

 

Chapter Administrator: Support Only

 

Join this Committee

For information, please contact VP of Finance at vpfinance@mpidfw.org

Breakfast Leadership Series: (when held): Develop and implement focused leadership education events (1 or 2 per term), including speaker/topic and venue

Chapter Awards Policies: Assemble committee to review policies and processes for execution of annual awards

Corporate Social Responsibility: Develop and execute annual plan for community outreach and chapter involvement in community service projects.

Emerging Leaders: Annual event focused on Leadership Development with speaker and interactive components.

Mentor Program/Café: Cultivate mentor/mentee program throughout the term, and the Mentor Café informal networking prior to each education session.

Volunteer Appreciation Event: Develop and execute annual event for networking/fun and show appreciation to members who volunteered time and talents during the term.

 

Purpose & Objective:  To serve as communicators and liaisons to the MPI D/FW committees, ensuring that all collateral meets the guidelines set forth by MPI D/FW and MPI Global. Manage the chapters Social Media presence on Facebook, Twitter, LinkedIn and Instagram accounts and other resources as required. Produce the bi-weekly eNewsletter, event registration and maintain website.

 

Committee Member Minimum: 8

Annual Events: None

Time Commitment: Monthly committee meetings (avg. 90 minutes). An average of three hours per month outside of monthly committee meetings for committee members to research and write electronic newsletter articles, maintain website, and/or post on social media channels. Average of four hours per month for Chairs/co-chairs.

Direct Reports: Director of Communications

  • Recording minutes at monthly Committee Meetings and assisting with Board Report.
  • Oversee PR and Social Media initiatives

Subcommittees:

Public Relations – Internal (Chair/Co-Chair). Responsibilities include:

  • Creates and works with Chapter President on weekly chapter E-newsletter.
  • Creates and sends out Chapter emails as needed
  • Writing copy, editing, proofing and bringing creativity to the mix

 

Public Relations – External (Chair/Co-Chair). Responsibilities include:

  • Extend network within MPI by contacting and building relationships with media to bring exposure to MPI.
  • This is a fun and very interesting committee that is flexible and will offer the opportunity to learn more about the media within our industry.
  • Assist w reporting from monthly experiences and networking functions, taking photos, etc. in absence of Social Media chair
  • This position is also responsible for the monthly Members on the Move piece for the newsletter and social media.

 

Social Media (Chair/Co-Chair). Responsibilities include:

  • Utilizes various social media outlets to promote chapter events and activities and to provide a forum for industry-related discussion.
  • Committee members update and maintain the MPI D/FW Facebook page, add posts to the chapter LinkedIn account and post on the chapter Twitter account.
  • Report from monthly experiences and networking functions, taking photos, etc.
  • Maintain and report footprint from Google Analytics for monthly Committee Meeting & Board Meeting
  • Be part of the strategy to increase user-generated content about the MPI D/FW chapter.

 

Website (Chair/Co-Chair). Responsibilities include:

  • Updates and maintains the MPI D/FW website
  • Provides enhanced services through the site
  • Develops guidelines for submission and placement of materials on the site
  • Works with the Communications Team to improve awareness and usage of the MPI D/FW website.
  • Maintains Advertisement Spreadsheet and prepares report for monthly Board Meeting.
  • Communicates with Finance Committee about advertising opportunities.
  • Maintains Chapter Communications/Marketing Calendar and follows up with Chapter departments regarding due dates and deadline reminders, etc.

 

Chapter Administrator. Provides committee support including:

  • Maintain registrations on website, collects event payments, etc.
  • Other tasks as requested

 

Join this Committee

For information, please contact VP of Communications at vpcommunications@mpidfw.org

 

Purpose & Objective: To recruit, retain and engage the members of the MPI D/FW chapter. Our secondary responsibilities include perfect attendance, yearly membership pin, member recruitment, and spirit awards as well as completing the chapter surveys.

 

Committee Member Minimum: 10

Annual Events: 12 monthly committee meetings, 2 member recruitment events, 1 Sales Blitz

Time Commitment: Monthly committee meetings (avg. 60 minutes). An average of 30 minutes to 1 hour per month outside of monthly committee meetings for committee members contact members and perform other administrative duties. Average of three to ten hours per month for Chairs/co-chairs.

Direct Reports: VP of Membership/Director of Membership

  • Recording minutes at monthly Committee Meetings and assisting with Board Report.
  • Educational Meeting Surveys
  • Call Logs

 

Subcommittees:

Member Care/Retention. The Member Care committee contacts current, new, reinstated, and transfer members by phone and email to encourage Chapter involvement and assess the needs of the membership, answer questions, and offer member suggestions to the board. These calls are made from an Excel Spreadsheet provided at the first of every month by International for the former month’s information. This committee also calls on members whose membership is about to expire. Our goal is to contact members by phone 6 months prior to the date of their membership expiration. Responsibilities include:

  • Calling members on the phone as a first means of contact
  • Reporting the phone call results monthly in a spreadsheet to the Director of Membership

 

Member Recruitment. Responsibilities include:

  • Responds to requests for membership applications by developing and maintaining appropriate recruitment materials (print and digital) for the purpose of communicating the benefits of membership in MPI and in the D/FW Chapter
  • Support efforts by the Chapter to make contact with and track all guests and walk-ins at monthly meetings
  • Develops and coordinates all membership drive initiatives

 

Member Retention. This team contacts existing members by phone and email to see if they have found a way to become involved in the Chapter in hopes that they will continue their Membership and are getting what they need from our Chapter. The goal is to call every member at least 6 months out from their Membership expiration date. This includes calling newer members and members that have been with the chapter 20+ years. It is recommended that this team include seasoned members with some years of experience with the chapter or that are highly involved with the chapter. The goal of this team is to retain members before we loose them! Responsibilities include:

  • Contacting all members to thank them for their membership

 

New Members. This team replaces the former Buddy Program and continues the New Member Contact program and primarily includes calling all the new Members after the Master lists come out from International at the first of the month. New Member Team Responsibilities include:

  • Contacting all new members, transferring Member, and renewing members by phone to welcome them to our chapter and tell them about orientation and how to sign up when registering for the monthly meeting
  • Answering or finding answers to any questions new members have regarding getting involved
  • Following up by email with links to Chapter Resources and events

 

Orientation.  The Orientation committee presents the chapter’s orientation classes which are held just prior to monthly meetings. Responsibilities include:

  • Coordinating with the E&E committee to ensure that the committee is requesting the appropriate room set up for the monthly orientation
  • Arriving early (by 10:30 AM) to monthly meeting to ensure the room is set up properly and providing the registration committee directions to the Orientation room (to direct registrants)
  • Recruiting seasoned members to attend and offer insight and experience with the attendees
  • Provide new members with all available Chapter information, including but not limited to:
  • Provide a brief overview of International and the D/FW Chapter
  • New Member Welcome Letter (from the President and VP of Membership)
  • Committee Description List
  • Benefits of Membership in MPI and the D/FW Chapter
  • Other vital information about Chapter activities and programs

 

Phone Tree. The phone tree committee is a standing committee used for Chapter promotional purposes and special projects as directed by the Director or VP of Membership. They also assist the Member Care Committee with calling members for a variety of special projects.

 

Registration. The Registration committee will assist the Chapter Administrator at monthly meetings and other events as required. The number of volunteers needed depends on the event and the number of registered attendees. Responsibilities include:

  • Attending the monthly educational meetings and other chapter events as needed, and arriving early (10:30 AM for the monthly educational meetings) to set up the name tags, ribbons, and coordinate with the Chapter Administrator for any special needs
  • Assisting members and guests with locating their pre-paid badges, answer questions about registration, directing members to orientation, menu selections or any other information requested
  • Coordinating members to volunteer for the registration portion of the monthly educational meetings, networking or special events
  • Providing the list of volunteer names to the E&E and/or membership committee 4 days prior to the event

 

Sales Blitz Committee. This committee coordinates and plans the blitz events. Responsibilities include:

  • Soliciting member participation and sponsors
  • Preparing advertising and marketing for the chapter via the website and the monthly educational meetings

 

Student Committee. This committee is responsible for creating a structured process for college students to network and get involved with chapter membership; supporting the ongoing efforts of MPI (International) to pave the way for area hospitality students and faculty to benefit from opportunities within MPI. The committee functions as an advocate to provide Chapter membership and registration fees at a reduced rate, as a vehicle for students to come together to discuss their professional development needs, and encourage leadership development and volunteer opportunities within the Chapter. It also promotes MPI programs through area hospitality programs. Responsibilities include:

  • Planning activities for the student members to promote unity and access needs
  • Making recommendations to the Director of Membership on behalf of the student members

 

Table Host. The Table Host committee is responsible for recruiting and qualifying hosts for each table at the monthly meetings. Table hosts are responsible for facilitating conversation, making members and non members feel welcome at the tables, and following up the following day with an email. Responsibilities include:

  • Enlisting members to serve as Table Hosts which would include developing a description on the monthly meeting announcements on the website
  • Coordinating with the Chapter Administrator regarding those that have signed up
  • Arriving early at the monthly meetings (10:30 AM) to add table host ribbons to the name badges and labeling the badges with a table number on the host badges
  • Ensuring that the E&E committee has table number stanchions at each meeting or preparing table numbers if the venue does not provide those
  • Preparing a list of printed talking points for each table and placing them on the tables
  • Reminding Table Hosts to follow up with table guests via email by the following day and providing a sample email

 

Join this Committee

For information, please contact VP of Membership at vpmembership@mpidfw.org

Please note that participation in this committee is by invitation only.

 

Bylaws/Policies & Procedures: Review and make recommendations for updates, ensure compliance with global, and make updates as approved by the Board of Directors

Global Meetings Industry Day: Represent MPI with area industry organizations in building awareness of the impact of the industry, along with an annual event.

Chapter WEC 2020 Liaison: Work with the office of the president and global representatives to maximize exposure and opportunities to the chapter that WEC 2020 provides, including but not limited to membership recruitment and retention, and sponsorship relations.

Historian: Maintain historical records of chapter, including President’s Book and updating chapter website

Special Projects: Assist the office of the president as needed with special projects and activities during the term.

Succession Planning: Work with the office of the president and board members to identify and cultivate future leaders of the chapter.

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