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EVENT SUBMISSION FORM INSTRUCTIONS

 

 

 

Purpose and Lead Time

The purpose of the event submission form is to gather all of the information about an MPI Minnesota Chapter event required to successfully…

  • Promote the event through the MPI Minnesota Chapter website and social media channels.
  • Set up and open online registration.

Begin at least 12 weeks/3 months/90 days prior to the event date.

Allow at least two business days for response at every stage.

Allow for a minimum of eight (8) business days for your submitted Event Setup Form to be reviewed, processed, and implemented. Missing or unclear information will likely result in longer processing and implementation times. Allow longer processing times for events with special registration setups (such as multiple sessions or complex pricing structures).

Submission Process

  1. The event contact…
    1. Populates and submits the Event Submission Form.
    2. When the event submission form is received via email, they forward the email to their team's VP and Director to notify them that it is ready for approval.  Please use the following emails for your respective team:
      1. Education education@mpimn.org
      2. Membership membership@mpimn.org
      3. Leadership Development developleaders@mpimn.org
      4. Strategic Alliances strategicalliances@mpimn.org
  2. The team VP or Director
    1. Reviews the submission form results and works with the event contact to resolve any incomplete information, unclear instructions, errors, and unusual setup requests. (The event contact must make any and all changes to the submission form results.)
    2. When all issues have been resolved, notifies the communications VP and Director(link sends e-mail)(link sends e-mail) by email that the submission is ready for review.*
  3. The communications VP or Director
    1. Reviews the submission form results and works with the event contact to resolve any incomplete information, unclear instructions, errors, and unusual setup requests. (The event contact must make any and all changes to the submission form results.)
    2. When all issues have been resolved, notifies MPI Minnesota Chapter office staff by email, office@mpimn.org, that the submission is ready for publication.*
    3. Once the event page has been published, works with the event contact (and MPI Minnesota Chapter office staff, as appropriate) to promote the event through all MPI Minnesota Chapter communication channels.
  4. MPI Minnesota Chapter office staff…
    1. Reviews the submission form results and works with the event contact to resolve any incomplete information, unclear instructions, errors, and unusual setup requests. (MPI Minnesota Chapter office staff may make changes to the submission form results on behalf of the event contact.)
    2. When all issues have been resolved, publishes the event page and notifies the event contact and communications VP and Director(link sends e-mail) by email that the event has been published.*
    3. Simultaneously creates the online registration form (if appropriate) and works with the event contact for form review, testing, and approval.
    4. When final approval has been received from the event contact, launches the online registration form and adds a registration link to the published event page.

TIP: If the submission confirmation email doesn’t appear in your inbox, check your junk/spam folder and your company-level spam filter (if applicable).

Making Changes After Marketing and/or Registration Goes Live

Send your changes to office@mpimn.org. Please screenshot the page, outlining the error and providing the specific text or images that should be replaced.(link sends e-mail).

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