MPI Blog


Volunteer Scribes Opportunity: MPI’s Risk Management Conclave

MPI Risk Management

We are looking for 8-10 volunteers who can transcribe the content of discussions held during the Meeting Professionals International's Risk Management Conclave at the Thought Leaders Summit Oct. 30 - Nov. 1. These scribes will be writing down the conversations industry professionals are having on key components that affect the safety and security of meetings and events. The notes the scribes take will be compiled as best practices and guidelines meeting and event professionals can use to plan safer meetings and events.


Time commitment:

Volunteers must be available to attend the Oct. 29 training session and at least one of the time blocks for discussions Oct. 30-Nov. 1. All sessions will be held at Rosen Shingle Creek.

Mandatory training session (confirm availability on application):

  • Sunday, Oct. 29: 3-5:30 p.m.

Available time blocks (note availability on application):

  • Monday, Oct. 30: 9:30 a.m.-12:30 p.m.

  • Tuesday, Oct. 31: 9 a.m.-12:15 p.m.

  • Wednesday, Nov. 1: 9 a.m.-12:15 p.m.

Responsibilities and recognition:

  • Attend training session on Sunday, Oct. 29 from 3-5:30 pm at Rosen Shingle Creek

  • Commit to one or more time blocks for Oct. 30-Nov. 1

  • Take notes on conversations held during those time blocks

  • Submit those notes post-program to coordinators from the National Center for Spectator Sports Safety and Security (NCS4)

For participation in the program, volunteers will receive breakfast and lunch before and after the sessions attended Oct. 30 - Nov. 1 and recognition in publications produced post-conclave.

Application instructions

To apply, email Kristi Sanders ( with your name, contact information, availability for the above dates, and information about your academic areas of interest.

Please also include a brief statement about why you would like to be involved in creating the world’s first global gold standard for safety and security best practices for meeting and event organizers.

Applications will be accepted from Sept. 5 - 20 and applicants will be notified by Sept. 22 of acceptance into the volunteer program. Preference will be given to volunteers to can commit to two or more Oct. 30 - Nov. 1 time blocks.

About the Risk Management Conclave at the Thought Leaders Summit

Did you know that 50 percent of meeting and event professionals don't have a risk management plan in place? Attend the Risk Management Conclave at the Thought Leaders Summit and become a part of a game-changing pan-industry initiative that will improve the safety and security of meetings and events worldwide.

The Risk Management Conclave is the first step in a five-year process that will create the first global gold standards for safety and security for meeting and event organizers. In addition to gaining crisis management tips from international security professionals, you will participate in six discussions around key crisis management topics, moderated by facilitators from the National Center for Spectator Sport Safety and Security (NCS4).

After the conclave, the best practices formulated by these group discussions will be sent out for review and subsequently published by MPI as a reference guide, with you and your fellow conclave participants receiving an author credit.

6 Proposed Topic Areas for Best Practices Formulation

  1. Risk/Threat/Vulnerability & Capability Assessment

  2. Event Safety & Security Plan

  3. People Movement & Management

  4. Vendor, Facility & Staff Management

  5. Technology, Information Management & Data Security

  6. Communication, Recovery & Evaluation

About the NCS4

Following the September 11, 2001 terrorist attacks, the Department of Homeland Security identified sport venues as soft targets of terrorism. The University of Southern Mississippi took the academic initiative to respond to the nation's emerging security needs by establishing the National Center for Spectator Sports Safety and Security (NCS4) in 2006. The NCS4 is the nation's only research Center focused on spectator sports safety and security. NCS4 serves as a cornerstone in representing The University of Southern Mississippi's innovative approach to research, training, and development. The goal of NCS4 is to address the evolving security challenges of the ever-growing 60 billion dollar U.S. sports industry. New challenges emerge every day that increase the complexity of protecting people, property, and information. Through quality training, research, technology assessments, certifications, and professional development, NCS4 provides the knowledge and expertise needed for professional leagues, intercollegiate and interscholastic athletics, marathons/endurance events, private sector firms, and governmental agencies to protect spectators and other key assets.

About the MPI - NCS4 Partnership

Like spectator sports, meetings and events are soft targets. They often take place over several legal jurisdictions and involve transportation, crowd control and multiple indoor/outdoor spaces. NCS4's mission is to conduct innovative research, deliver quality training, and enhance professional development. This dovetails neatly with MPI's vision to lead and empower the meeting and event community to change the world – in this case, that change begins with creating safer and more secure meetings and events.

About the Author

Avery Carter
Avery Carter
Web Content Manager at MPI